Higher Education Travel Experts

Managing travel may cut annual costs up to 20%*

*Speculation is based on trends and results of data collected from the Topaz Report by Corporate Travel Planners.

MANAGING TRAVEL FOR OVER 50 UNIVERSITIES
35% of our clients are Higher Education Agencies and growing.

travel policy enforcement

multiple travel policy capabilities

state contract compliance

approval process

PCI compliance

Grant Travel

CUSTOMIZABLE SERVICE MODEL

We pride our company in providing a unique blend of big agency power, and mom-and-pop customer service. Your travelers will never call into a large call-center with faceless agents and long wait times. We enable you to customize how you would like your service:

  • shared corporate agents
  • your own dedicated agents
  • on-site agents
  • separate VIP desk.

We customize your University Concur site and offer our online support desk to assist travelers with site navigation, profile settings, and password help.

We will build our service model around your travel program wants and needs.

MULTIPLE GDS AGENCY

Despite the popular new sources offering bookable travel content online, Global Distribution System(GDS) remains the primary and most reliable platform to access and book travel. As a multi-GDS Agency, we can access more options and pricing in a shorter amount of time.

CUSTOM WEB PORTAL

We will set up a customized, co-branded University Travel portal for you at no additional cost. Enjoy the ability for user message updates, links to Travel Policy, and the Concur online booking tool. Our in-house Web Development Manager will work with you to customize the web portal, updates, and ongoing site maintenance.

ONSITE TRAINING

We understand training is an important aspect of any successful travel program. We will work with you to determine the best mode of education for your University. Training options we offer are live webinars, archived online training sessions, and our highly recommended on-site training classes.

A majority of Universities prefer a lecture format, product demo, and meet and greet directly afterward for all of their travelers and travel arrangers. However, some prefer an in-depth travel training class – diving deeply into all aspects of our travel tools, while also participating in weekly Concur webinars. We have conducted multiple in-person training classes for those universities who preferred it. We do not charge our clients for any sessions, manuals, materials, software or instructor time.

RAPID RE-PRICE

We use the technology of an automated ticket reissue software program to produce savings through reduced costs per booking and lowered debit memos. Through the same technology as the world’s largest airlines, we research old and new fares and rules and generate a new ticket in minutes.

“I had five students just this past Wednesday that needed to compete in DC on Thursday afternoon and they were scheduled to fly out on Wednesday morning.  All flights east were canceled that morning and I immediately picked up the phone at 7:30 and called Pam.  I had four students in Chicago and one in Indianapolis, but she worked on it and walked me through it and she got all my students on flights the next morning so they could get to DC in time to make it to the hotel to change, make the networking luncheon, and compete.  As of this email, I’ve even had one of those teams already advance to the Sweet Sixteen round of the competition – and that would not have been possible without Pam!”-University Client