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Faculty & Staff Travel

Collegiate Travel Planners (CTP) partners with some of the nation’s leading universities and colleges to manage their faculty and staff travel.

It’s never been easier to increase travel program adoption and buy-in with our custom-built travel programs that support every tier of your university personnel, all your funding sources, and multiple travel policies.

 

Does your travel program make the cut?

Increase your travel program adoption and buy-in

We know that universities are typically working with a non-mandated travel program, so we put our experts to work to increase agency and online booking adoption, as well as program buy-in from your staff.

How do we do this?

Through customized training on travel technology and online booking tools that are both adapted to your program and designed to increase familiarity and adoption of your travel program and policies.

Whether you want us to train your travelers directly, customize training to each department’s needs, or offer “train the trainer” sessions for your travel arranger or executive/administrative assistant, we can make it happen.

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Travel for every tier of university personnel

We bring 30 years of experience in managing all kinds of travel, from solo or small group executive travel (deans, provosts, presidents, and other university VIPs) to university departments of 8-15 people to larger groups with 1,500+ travelers.

Whether the dean is jetting off to speak at a conference, a department’s faculty is heading out on a research trip, or your whole university’s staff is on the move – we’ve got you covered on every level.

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Multiple travel policies and sources of funding? No problem

When we build your travel program, we know that you likely require multiple travel policies, with differing rule classes for staff, guests, and others – even down to the department level.

We also know that your sources of funding can dictate your travel policy, such as federal grants or state and local funds.

The CTP team always builds your program from the ground up with these considerations in mind.

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Multiple funding sources and policies? Easy as A, B, C.

We learn your travel program by heart

Our faculty and staff travel specialists ensure that all your contract negotiations, transportation, accommodations, technology, entertainment, travel documents, and any other details are all managed effectively. While you’re covering new ground, we’re covering your travel program.

Services include:

  • Travel program design and management
  • Online booking through your provider of choice
  • Pre-payment via Conferma
  • Ensuring compliance with the Fly America Act for international travel
  • Duty of care designed to transform an unmanaged program
  • Site recommendation/cost comparisons
  • Contract, hotel, and air negotiation
  • Housing management
  • Personalized budgets
  • Airline reservations and ticketing
  • Arrival/departure manifests
  • Unused ticket management – if you are paying for guest travel, we recover unused tickets for you to use for future travel for your university travelers
  • Personalized itineraries and travel documents for all participants provided
  • Program “travel hotline” to access travel program information
  • Group travel management reports at a granular department level
  • Reporting for multiple funding sources, such as federal government grants or state and local funds
  • After-hours support (always in-house)

Case Studies

Case Study:
Ohio State University
(Online Adoption)

CTP helped Ohio State University grow online adoption of their faculty travel program from 1.3% to 72%

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Case Study:
Texas A&M

In implementing across 18 campuses, CTP saved Texas A&M $673k on its travel program for an ROI of 1,214% in FY2019.

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Case Study:
Ohio State University
(Unused Tickets)

CTP worked with Ohio State during the pandemic to achieve $260k in refunds on unused tickets, 17% of the university's unused ticket bank.

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Ready for an A+ faculty and staff travel program? Contact us today.