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– Meeting Planner | Location: San Antonio,TX  (Full-Time)
The Meeting and Events Planners is a highly visible role which demands extensive customer service skills, a high level of professionalism and willingness to handle all planning and administrative details of meetings and events. The ideal candidate must thrive in a challenging and fast paced atmosphere where prioritizing and multi-tasking are the norm. Exceptional attention to detail and first class organizational skills are mandatory. This dynamic position will report to the Operations Manager and work in a team environment to produce events, meetings and additional projects as required.

Roles & Responsibilities
  • Oversee and facilitate all aspects of meeting planning from site selection, vendor negotiation, event registration, marketing, onsite staffing and post-event reporting
  • Work on multiple meetings, large-scale conferences and events for a variety of clients simultaneously
  • Work with executives on management of contracts, speaker bios, session descriptions, handouts, RFPs, etc.
  • Create and sent event marketing communications via email, web, print
  • Send and track correspondence with speakers and sponsors/exhibitors
  • Coordinate travel, lodging and expenses for participants traveling to meetings
  • Create and manage budgets and collection of registration
  • Work directly with registrants on problems and inquiries
  • Develop and maintain solid relationships with customers
  • Oversee meeting preparation, supplies ordering and packing/shipping of event materials
  • Staff events and manage onsite event registration; includes occasional travel to meetings
  • Data entry and daily administrative functions
  • Create invoices and receipts as requested; track expenses for event budget reconciliation
  • Create and analyze online evaluations and prepare post-event reports
  • Other duties as assigned by the Operations Manager
Qualifications
  • 5+ years professional meeting experience
  • Up to date on current trends in the meetings industry
  • Innovative and resourceful; actively seeks opportunities to improve meetings and events
  • Experienced at negotiating and building partnerships with vendors
  • Exceptional client service skills and enjoys working with the public
  • Strong time management skills and ability to manage concurrent tasks efficiently
  • Superior attention to detail; first class organizational skills
  • High energy, positive, professional attitude, pride in work product
  • Strong computer skills
  • Basic web design experience and/or knowledge of HTML
  • Excellent written and verbal communication skills
  • Great team member: willing to roll up your sleeves and pitch in to help your colleagues when needed

Apply Below.

– Reporting Manager | Location: San Antonio,TX  (Full-Time)

  • Excellent customer service skills
  • Top pay, great work environment
  • Medical benefits, 401k
  • Prepare Quarterly/Annual Reports and review data
  • Monitor data for accuracy
  • Work with customers to create their daily/weekly/monthly/annual reports
  • Supervise department staff
  • Balance and verify corporate American Express
  • Enter GL’s and close invoices for American Express
  • Prepare documents for partners
  • Provide reporting to vendors as needed
  • Prepare and deliver monthly billing invoices to customers
  • Create custom reports for customers as needed
  • Maintain quality of reporting tools
  • Participate in other projects as required

Apply Below.

– After Hours Agents Needed | Location: San Antonio,TX  (Full-Time, Part-Time, Seasonal)

  • Multi GDS –SABRE and Worldspan required
  • Excellent customer service skills
  • Top pay, great work environment
  • Medical benefits, 401k

Apply Below.

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